You Didn’t Wait for IT to Write your Mobile Phone Policy. Don’t Wait on AI.

Remember when personal phones started showing up behind every counter at your park?

First it was texting on the floor. Then came the watches...Then sharing schedules in group chats. But before long, managers were solving team issues in their DMs.

There was no grand rollout. No IT memo. It just… happened. And then leadership had to play catch-up: What’s appropriate ? What’s secure ? How do we set boundaries without losing trust—or productivity ?

That’s where we are with AI right now.

Tools like ChatGPT, Canva Magic, and Gemini are already in your operation. Not next year. Now. And your team is figuring it out on their own.

So the real question is: Are you guiding it—or gambling with it?

What Your First AI Policy Needs to Include (No Overkill)

Things to consider for your initial pass:

• Who gets to use AI tools at work—and when?

• Make it role-specific.

• Frontline team? Only for pre-approved tasks.

• Marketing team? Creative generation is fine, publishing is not.

• Execs? Okay to use AI for analysis but not for final decisions without human review.

  
  

• What tools are allowed—and what’s off-limits?

Think: OpenAI, Google, Canva, Zapier. Be explicit. No personal logins. No browser plugins unless cleared.

• What content is never okay to share with AI?

Guest PII, internal performance data, financial projections. Draw a bold red line—no gray areas here. (We know you might be asking, what can I trust right about now... we did too!) If thats you, read on to get in touch with us - we can share our views to arrive at or confirm your own.

• How do you train your team to use AI responsibly?

Require a quick onboarding video or internal sandbox test. Pair tech training with real examples from your operation.

• What’s your review rhythm?

Quarterly policy updates? Monthly AI audits? Don’t set it and forget it—this stuff evolves fast.

The Risk Isn’t “Someday.” It’s Already Here.

Your team isn’t waiting for permission. They’re using AI to draft emails, brainstorm guest offers, and prep performance reviews—right now. Some of it’s brilliant. Some of it might be risky. All of it deserves structure.

This isn’t about restricting innovation—it’s about reinforcing trust. Because when something goes wrong (and eventually it will), they’re going to look to you and ask:

“What was our policy?”

Need a jumpstart?

We’ve got a plug-and-play “AI Starter Policy” ready for operators like you. It’s simple. Adaptable. And it won’t end up in legal purgatory. (but you need to confirm that with your own legal and IT teams to be sure).

Shoot us an email info@attraxion.ai or book a 15 minute strategy call and we’ll get you started on the right path.